Move out and Move In Condition Checklist Skip to Main Content
move in condition checklist

Tenants Move out and Move In Condition Checklist

As documented in the lease agreement, tenants agree to leave the rental property in the same condition. To resolve any disputes and hold tenants accountable for damages they cause, landlords should properly document tenant move in and move out. During this documentation, it’s important to include your tenant in the process. We recommend walking through the property and carefully inspecting each room together. To help you perform a comprehensive walk-through inspection, adhere to the following Move out and Move In Condition Checklist.

move in condition checklist

Check the Condition of Your Salt Lake Property

There are two times when you should document the condition of your rental property: when a tenant moves in and when a tenant moves out. Checking the condition of your property is not only in your best interest, but it can also benefit and protect your tenant. Inspect your rental property’s condition before your tenant moves in and after they move out to determine if there are any damages. Take photos of each room and of individual parts of each room.  These photos can serve as evidence if the tenant denies the responsibility for damages. During the inspection of your Salt Lake City property, determine if any unapproved changes have been made.

Check Health and Safety Issues

When documenting the condition of your property, you’ll also want to check for health or safety issues. Health and safety inspections are essential for the health and safety of your tenant. It will also help you pass any property inspections required by the state of Utah. When performing your health and safety checklist, make sure the carbon monoxide and smoke detectors are working properly. In addition, examine your property for signs of mildew, mold, and pests. In the unfortunate event that your property is dealing with a health or safety issue, it’s your responsibility to address these issues as soon as possible. Hiring a property manager in Salt Lake can streamline the property inspection process. At Keyrenter Property Management, our team of trained professionals will identify any red flags that could lead to additional problems.

Inspect Heating, AC, Plumbing, and Electric

When documenting a tenant move-in or move-out, you’ll need to ensure that all utilities are operational. This includes, but is not limited to:

  • Heating: Landlords must provide tenants with adequate heat during the cold winter months and air conditioning in the warm months.
  • Plumbing: Inspect for blocks or leaks in the plumbing.
  • Electric: Check outlets and lights to ensure they are functioning properly.
  • Elevators: If the property has elevators, they are required to be safe and up-to-date.

Additional Tips

Change Locks

Upon request, landlords in the state of Utah must change or re-key the locks at the tenant’s expense. Your rental property must be equipped with functional locks in order to protect the tenant from criminal intrusion.

Make Upgrades & repairs

Landlords are responsible for ensuring that the property is in a habitable and comfortable condition. Without regular maintenance and upkeep, small repair jobs can quickly spiral into expensive repairs. To ensure that your rental unit stays in tip-top shape and makes a positive first impression with prospective tenants, consider making a few upgrades of repairs.  

Follow an Itemized Checklist

Completing a property inspection before a tenant moves in or out can be a tedious task. To keep everything organized, print out an itemized checklist and complete with your tenant. Included in this checklist are:

  • The condition of each room in rental unit upon move-in
  • The condition of each room in rental unit upon move-out
  • Columns to keep track of repair costs
  • Extra fields to personalize the inspection for your property’s features
  • Signature lines for up to 3 tenants
  • Fields for your residents’ future address so you can follow up if necessary

Once the checklist is completed, both the landlord and tenant should sign and date it.

Contact Keyrenter Property Management in Salt Lake

There’s a lot to keep track of when tenants move, so make sure you protect yourself and your investment by documenting the entire tenant move-in and move-out process. If you need help documenting the move-in and move-out process, look no further than Keyrenter Property Management. We offer full-service property management options that allow you to customize your rental property management plan. Contact Keyrenter Salt Lake today for more information.

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